Accessible Word (implementation guide)

4.2. Linking to programmes

If a link opens another programme (e.g. browser, email programme), this is indicated in the link text. Example: "Contact address (opens email programme)".

What is meant by this?

Hyperlinks can be created in Word that refer to different types of content, including programmes that are installed on the computer. If a hyperlink in Word refers to another programme, this programme is opened when the recipient clicks on the link.

It is important that the link text precisely describes the content of the link so that recipients know where they will be directed when they click on it. If the link refers to another programme, such as an email programme or a file, this should be made clear in the link text.

Why is it important?

Specifying the format or programme in the link text can help recipients to better understand the content of the link and decide whether they want to click on it or not. 

It is particularly important for screen reader and speech output users to understand the content of the link and the associated context. By specifying the format or programme in the link text, screen reader users can better recognise that clicking on the link will lead to the opening of another programme and thus a new window, for example, and can adapt to this.

How can I implement/check it?

To ensure that the link text is unambiguous and clear, you should check it for comprehensibility. Is it immediately recognisable where the link leads and what action is being carried out? If not, you should adapt the link text to make it clearer.

You can also test if the link works as expected by clicking on it. If there are any problems, you should update or repair the link to make sure it works smoothly.