Accessible Word (implementation guide)

7.5. Complex tables

Complex tables are divided into several simple tables.

What is meant by this?

Complex tables are tables that contain a larger number of columns and rows and may represent multiple levels of data and information. They can be used, for example, in scientific reports, financial reports or in data analysis. Complex tables often contain different types of data, including numerical, textual and graphical data.

Why is it important?

A clear breakdown of tables is essential to ensure that they are accessible to all. This is particularly important for visually impaired recipients who hear the document read aloud.

By splitting complex tables into simpler tables with clear headings and structures, the readability and comprehensibility of the document can be improved. Recipients with other impairments such as concentration problems or learning difficulties also benefit from this structure.

An example of this could be a financial report table that shows various key financial figures such as turnover, profit and loss. If this table is very extensive and contains a lot of complex information, it can be difficult to interpret for some recipients. By splitting it into several tables, for example a table for turnover, a table for profit and a table for loss, the information can be presented in a clearer and more understandable way.

How can I implement/check it?

Splitting a complex table into several simple tables in Word is relatively simple and can be done in the following steps:

1. Select the cells that you want to split into a separate table.
2. Click on the "Layout" tab in the Word menu bar.
3. Click on the "Share" button in the "Merge" group.
4. Select the "Split table" option from the drop-down menu.
5. Enter the number of columns or rows into which you want to divide the table.
6. Click on the "OK" button.
7. Repeat steps 1 to 6 until you have split all cells into separate tables.
8. Check the formatting and alignment of the tables and adjust them if necessary.

To check your document for complex tables, take a look at the tables in the document. Are there any tables that you think are complex? Think about how you can divide the information into several, simple tables.