Accessible Excel (implementation guide)

3.4. Content

A spreadsheet contains either a table or illustrations, diagrams and text fields.

What is meant by this?

Each spreadsheet should only contain one table. Diagrams or supporting graphics should not be placed on the same worksheet.

Why is it important?

If each spreadsheet contains only one table and charts and supporting graphics are placed separately, screen readers can interpret the data more efficiently and accurately. This ensures that all users, regardless of their individual abilities, can understand the information in the Excel file more easily. This clear separation of content on different spreadsheets helps users to interpret the data correctly and allows for better approval for all.

How can I implement/check it?

Check each spreadsheet in the Excel file to ensure that there is only one table per sheet. Remove additional tables if necessary. Also check the placement of charts and graphs and make sure they are not on the same sheet as the tables. Move them to separate sheets if necessary.