Accessible Excel (implementation guide)

3.5. Instructions

At the beginning of the spreadsheet there is a note about the illustrations, diagrams and text fields it contains.

What is meant by this?

A note should be inserted in the top left-hand area of the spreadsheet to indicate that there are illustrations, diagrams and/or text fields on the spreadsheet.

Why is it important?

Including an indication that there are illustrations, diagrams and/or text fields on the spreadsheet is essential for staff, people with visual impairments or other impairments who may not be able to grasp the visual content. By providing such an indication, screen readers and other assistive technologies can recognise this information and inform users that visual elements are present. This allows users to prepare for these elements and take appropriate steps to understand the content or use alternative aids to absorb information. This sponsors the approval of the spreadsheet and ensures that all recipients, regardless of their individual abilities or limitations, can understand and use the information.

How can I implement/check it?

Please note the following points to ensure approval for all recipients:

1. Check that the objects on the spreadsheet are appropriately labelled to provide clear information about them.
2. Pay attention to precise and detailed labelling and descriptions of the objects.
3. Ensure that the focus is not only on the cells, but also on other important elements.
4. Place the note about the existing visual elements clearly at the beginning of the spreadsheet.