Accessible Word (implementation guide)
The implementation aid Word barrier-free serves as support for the Word barrier-free checklist. The order of the aspects and the structure according to categories are the same.
Each aspect is divided into three sections in the implementation guide:
Under the heading "What is meant by this? " you will find a detailed description of the aspect to be ticked off. The section "Why is it important?" describes which barriers you are removing with the respective aspect and for which groups of people this is essential. Finally, under the heading "How can I implement/check this?" you will find detailed instructions on how to implement or check the respective aspect.
2. Document
2.3. Table of contents
Extensive documents have a table of contents at the start date.
What does that mean?
For longer texts or documents, a table of contents should be created to provide an overview of the chapters and sections of the document. A table of contents is a list of the chapters or sections of a document. It gives the reader an overview of the content and structure of the document and makes it easier to find specific topics or sections. The table of contents is usually located at the start date of the document and indicates the page number on which the respective section begins.
It is advisable to create a table of contents from the templates in Word, as this can be updated quickly when changes are made to the document. This allows readers to quickly and easily access specific sections of the document via the hyperlinks within the table of contents.
Why is it important?
A table of contents proves to be extremely valuable for recipients who need a clear structure in order to find their way around a comprehensive document. It is an indispensable tool for orientation and navigation within a document and can save readers the time-consuming search for relevant information.
How can I implement/check it?
If a table of contents is present in a document, it should ideally be formatted as a separate element of the document. To check this, simply click anywhere in the table of contents. A frame should form around the table of contents. A button with the text "Table of contents" or similar will also appear.
If no table of contents is available, you can have it generated automatically. To do this, proceed as follows:
- Click on a place in the document where you want to insert the table of contents.
- Now click on "References" in the menu bar at the top and then on "Table of contents".
- Finally, select the desired table of contents format.
Please note that in order for the table of contents to be generated correctly, the headings in the document must be created with the appropriate format templates and the table of contents must be updated again when the document is finalised (see 5.1).