Accessible PowerPoint (implementation guide)
The PowerPoint Accessibility Implementation Guide serves as support for the PowerPoint Accessibility Checklist. The order of the aspects and the structure according to categories are the same.
Each aspect is divided into three sections in the implementation guide:
Under the heading "What is meant by this?" you will find a detailed description of the aspect to be ticked off. The section "Why is it important?" describes which barriers you are removing with the respective aspect and for which groups of people this is essential. Finally, under the heading "How can I implement/check this?" you will find detailed instructions on how to implement or check the respective aspect.
3. Slide
3.2. Placeholder
There are no blank lines and no empty placeholders (text fields) in the presentation
What is meant by this?
Blank lines and empty placeholders are spaces between blocks of text or objects in the document that do not contain any relevant content or information. Blank lines are spaces between lines of text that do not contain any text content. Empty placeholders (text fields) are empty areas that are intended as placeholders for text or other content but have not yet been filled in. Empty lines and empty placeholders (text fields) should be avoided in a PowerPoint presentation.
Why is it important?
The absence of blank lines and empty placeholders is important as these elements can be interpreted as text by screen readers and voice outputs (read out as blank), which can cause confusion and difficulty in navigating through the presentation. However, if the presentation is designed so that it does not contain unnecessary blank lines or empty placeholders, navigation through the document can be more effective and accurate.
How can I implement/check it?
It is not possible to display empty placeholders or empty paragraphs in PowerPoint. However, by simultaneously pressing the "Ctrl" and "F" keys and entering a "space", it is possible to search for specific spaces within the presentation.
When creating the presentation, it is important to ensure that you do not create empty spaces between paragraphs. Instead, it is advisable to use a new text box or a new slide. This prevents empty spaces from appearing on the slides.