Accessible PowerPoint (implementation guide)

Tables have a title and a table description.

What is meant by this?

The title and table description refer to additional information provided in a table in PowerPoint. The title describes the content or topic of the table, while the table description provides a more detailed explanation of the table and its contents, e.g. the purpose of the table, the data used or other relevant information.

Why is it important?

Adding a title and a table description is important to ensure the accessibility of the presentation. Recipients with visual impairments who are dependent on speech output or a screen reader cannot visually grasp the content of the table. The title and table description enable them to understand the context and meaning of the table and to grasp the information audibly.

How can I implement/check it?

To convert the title and table description in PowerPoint, you can follow the steps below:

1. Click on the "Insert" tab.
2. Click on the "Text box" button and enter a meaningful title or description in the text box.
3. Place the text box above the table, as a title and below as a description and make sure that the title of the table corresponds to the slide title.

To check whether a table contains a title and a table description, you can use the following approach:

1. Check whether the title text is present in the table and adequately describes the content or topic of the table.
2. Check whether a separate table description is available near the table and is provided for the table.