Accessible PowerPoint (implementation guide)
The PowerPoint Accessibility Implementation Guide serves as support for the PowerPoint Accessibility Checklist. The order of the aspects and the structure according to categories are the same.
Each aspect is divided into three sections in the implementation guide:
Under the heading "What is meant by this?" you will find a detailed description of the aspect to be ticked off. The section "Why is it important?" describes which barriers you are removing with the respective aspect and for which groups of people this is essential. Finally, under the heading "How can I implement/check this?" you will find detailed instructions on how to implement or check the respective aspect.
9. Video and audio
9.2. Subtitle
Embedded online videos with relevant audio content contain a subtitle (on their video platform).
What is meant by this?
Embedded online videos in PowerPoint presentations that contain relevant audio content must be subtitled. These subtitles are usually available on the video platform from which the video originates. They are used to present relevant audio content of the video in written form.
Embedded online videos in PowerPoint are videos that are inserted directly into a PowerPoint presentation so that they can be played while the presentation is running. Instead of adding the video as a separate file attachment or providing a link to an external video, the video is embedded in the PowerPoint file.
Why is it important?
Subtitles are important because there are recipients who primarily absorb video content visually, cannot hear or listen at the time of viewing, have no audio output, whose native language is not German or who wish to copy or search the content of the audio track. Subtitles enable these recipients to understand the content of the video and make it accessible, regardless of their hearing ability, language skills or the presence of an audio output. Subtitles also provide a visual representation of the spoken content, making it easier to understand and receive.
How can I implement/check it?
Within PowerPoint, subtitles can only be created manually using an external WebVTT subtitle file. You can find the instructions for this under:
WebVTT subtitle file instructions
In addition, automatically generated subtitles can be displayed via YouTube.