Accessible Excel (implementation guide)
The implementation aid Excel barrier-free serves as support for the Excel barrier-free checklist. The order of the aspects and the structure according to categories are the same.
Under the heading "What is meant by this? " you will find a detailed description of the aspect to be ticked off. The section "Why is it important?" describes which barriers you are removing with the respective aspect and for which groups of people this is essential. Finally, under the heading "How can I implement/check this?" you will find detailed instructions on how to implement or check the respective aspect.
3. Spreadsheet
3.2. Order
The spreadsheets are arranged in a sensible order. There are no empty worksheets.
What is meant by this?
The spreadsheets in an Excel file should be arranged in a logical order and only contain those sheets that actually have content. Empty spreadsheets should be removed.
Why is it important?
The proper arrangement of spreadsheets and the removal of blank sheets are crucial to facilitate navigation and approval of relevant information for people with disabilities. A logical order and clear structure allows screen readers to interpret data effectively and provide accurate information for users. This is particularly important for people with visual impairments or other limitations, as a clear presentation increases the efficiency and accuracy of information intake and thus improves approval. In addition, screen reader users cannot visually recognise if a spreadsheet is blank, which means that they have to have the information about the blank sheet read out to them to determine that it does not contain any relevant data.
How can I implement/check it?
To ensure that your Excel file is optimally structured, check that the sheets are arranged in a sensible order and remove any empty sheets.