Accessible Excel (implementation guide)
The implementation aid Excel barrier-free serves as support for the Excel barrier-free checklist. The order of the aspects and the structure according to categories are the same.
Under the heading "What is meant by this? " you will find a detailed description of the aspect to be ticked off. The section "Why is it important?" describes which barriers you are removing with the respective aspect and for which groups of people this is essential. Finally, under the heading "How can I implement/check this?" you will find detailed instructions on how to implement or check the respective aspect.
3. Spreadsheet
3.3. Tables
Each spreadsheet contains a maximum of one table. If a spreadsheet contains several tables, these are arranged in a sensible order.
What is meant by this?
A spreadsheet should preferably only contain one table. If this is not possible for certain reasons, the tables should be arranged in a logical order. It is important to note that Excel works differently to Word and it is not advisable to simply place content one below the other on the same spreadsheet.
Why is it important?
Organising content in separate spreadsheets in Excel is important as it enables structural clarity and the effective use of assistive technologies such as screen readers. This allows screen reader users in particular to easily navigate the document, as there is no need to search through the entire spreadsheet to get to the next table. It also makes it easier to capture content if each spreadsheet only contains a manageable amount of information. Dividing tables into several spreadsheets simplifies navigation for screen reader users and makes it easier for them to find their way around the document.
How can I implement/check it?
To ensure that your Excel file is accessible, check the structure of the spreadsheets. Make sure that each spreadsheet content is clearly organised and that each sheet contains only one table.