Accessible Excel (implementation guide)
The implementation aid Excel barrier-free serves as support for the Excel barrier-free checklist. The order of the aspects and the structure according to categories are the same.
Under the heading "What is meant by this? " you will find a detailed description of the aspect to be ticked off. The section "Why is it important?" describes which barriers you are removing with the respective aspect and for which groups of people this is essential. Finally, under the heading "How can I implement/check this?" you will find detailed instructions on how to implement or check the respective aspect.
5. Cell
5.2. Order
The contents of cells are in a logical order (from left to right).
What is meant by this?
The data within an Excel spreadsheet is organised in such a way that it can be read logically and intuitively. The information in the cells follows an ordered structure from left to right, which typically corresponds to the natural reading flow. This ensures that the information is displayed in an understandable sequence, improving the readability and interpretation of the data.
Why is it important?
It is important to arrange the contents of cells in a sensible order from left to right so that recipients who use a voice output or a screen reader and need or want a clear structure for orientation in the spreadsheet can process the information more easily. This "standard" notation also makes it easier for screen reader users to find their way around, enabling smooth navigation within the Excel spreadsheet.
How can I implement/check it?
To ensure that the contents of your Excel spreadsheet are arranged in a sensible order from left to right and to create a clear structure for easy orientation in the spreadsheet, you can follow the steps below:
- Make sure that the data in each line is arranged in logical order from left to right, according to the meaning of the information.
- Make sure that the order of the column headings corresponds to the contents of the cells and that the information is well structured.
- If necessary, you can adjust the order of the columns and cells to ensure a consistent and clear structure for easy navigation in the spreadsheet.