Accessible Excel (implementation guide)
The implementation aid Excel barrier-free serves as support for the Excel barrier-free checklist. The order of the aspects and the structure according to categories are the same.
Under the heading "What is meant by this? " you will find a detailed description of the aspect to be ticked off. The section "Why is it important?" describes which barriers you are removing with the respective aspect and for which groups of people this is essential. Finally, under the heading "How can I implement/check this?" you will find detailed instructions on how to implement or check the respective aspect.
7. Illustrations, diagrams, text fields
7.2. Names
Illustrations, diagrams and text fields have a meaningful name.
What is meant by this?
Illustrations, diagrams and text fields are labelled clearly and precisely to indicate the content or function of the respective element.
Why is it important?
Assigning meaningful names to documents and Excel is of great importance as it allows users, including those with visual impairments, to navigate and interpret efficiently. Clearly named objects such as illustrations, diagrams and text fields allow screen readers to accurately reproduce the content, giving students better orientation and a deeper understanding of the data. This improves the overall clarity and comprehensibility of the documents and makes it easier for all users to grasp and process the information effectively.
How can I implement/check it?
To ensure that meaningful names are used for illustrations, charts and text fields in an Excel document, you can follow the steps below:
- Start by navigating to the selection area in Excel.
- Use the search function in the selection area to find all illustrations, diagrams and text fields on the spreadsheet.
- Make sure that all objects are included in a list to enable a systematic check.
- For each individual object in the list, enter a clear and concise name that indicates the content or function of the respective element.
- Once you have assigned all the names, close the window to apply the changes and save the named objects.